Tuesday, November 29, 2011

How to strip hidden formatting in WORD

A patron called me over to help him with a document in WORD that he was working on. He wanted to know how to change the grammar and spell checker to perform in English, not Spanish. I was somewhat puzzled, because, of course that is the default and we could not seem to modify the proofing option to change that. Plus – he claimed that he did not change it himself, but that the computer application was somehow set up incorrectly. I found Daisy and she worked with him as well. Turned out he had copy/pasted a paragraph from a website and that the settings from that site carried over into his document. They found an option to remove formatting and that fixed it. Another option is to copy/paste into notepad first, then into WORD. Notepad will strip formatting. I did further research on that issue and found that if you select the newly copied text and use CTRL + SPACEBAR, the formatting will be stripped. Another option, which seemed to remove most of the formatting is MORE under the Styles group on the Home tab – there is an option to “clear formatting”.

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